Weekend Bus Rental Guide

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Charter bus rental is a great solution for businesses, organizations, schools, clubs, sports teams, field trips, big families, and more! Whether you’re going on a team-building retreat, a big family vacation, or a day trip with your church group, scaling up your travels can be an easy, reliable, efficiently-priced experience when traveling with a charter bus company. Group organizers who have dealt with the hassle of traveling by plane will be no stranger to travel delays, lost luggage, minimal group pricing benefits, and countless other air travel pitfalls. On the other hand, organizers who opt for charter bus travel for their group report that it is easy on the budget, reliable, offers pricing benefits that scale with the group size, makes planning easier without having to worry about endless airport delays, and allows the whole group to travel together without being bunched in with other travelers. For these savvy group organizers, we’ve prepared a comprehensive overview of everything you need to know about chartering a bus for your group.


Charter Bus Reservations

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Why Rent with BusBank?

  • We are the premier charter bus company and offer a variety of vehicles to service your trip.
  • All operators are insured and own their vehicles; we’ll make sure you’re safe and covered.
  • We have years of logistics management experience.
  • We know how to get our vehicles in and out of all the top cities and destinations throughout the nation.

What Does a Modern Charter Bus Look Like? 

Modern charter buses are packed to the brim with technology and amenities like air conditioning, DVD players, WiFi, and more. Even the most affordable modern charter buses are going to be more spacious, comfortable, and convenient than packing your group onto a crowded flight. With available features including TVs, WiFi, over-head storage, cargo bays, and comfortable seating with plenty of leg and head room, it’s no wonder more and more people are choosing bus charter for their group travel needs. 

When most people think of chartering a bus, they picture a motorcoach, but there are actually a number of charter options to fit your needs and your budget. Large groups that require seating for 50+ passengers should indeed consider one of the larger, high-capacity motorcoaches, while smaller groups, for example, might want to opt instead to go for a mini bus or passenger van. If your group is traveling a long distance, you might want to opt for a vehicle that has a restroom, reclining seats, or even bunks. So what does a modern charter bus look like? It looks like whatever vehicle fits your needs and your budget best, whether you want a party bus or a corporate shuttle! That said, you can always rely on BusBank charter vehicles to be comfortable, clean, and packed with amenities, no matter what class of vehicle your group requires.

What Groups Tend to Rent Charter Buses? 

The short answer: anyone! It doesn’t matter the type of group, from a wedding party, to a church group, to a corporate retreat, group organizers who need to arrange travel for any type of group of people are turning to bus charter. 

The long answer: businesses, church groups, clubs, sports teams, organizations, school field trips, and more! For example, corporate events and conventions are popular reasons to turn to bus charter to alleviate logistical headaches, keep groups on schedule, and let employees ride in comfort to arrive rested and energized. Schools and Universities are also turning to bus charter for safe and reliable transportation for groups of students. Likewise, bus charter is a popular option for team travel. From chess club, to the soccer team, to professional sports teams, charter buses are a great way for teams headed to matches, tournaments, or other events to arrive focused and ready to go. The truth is, any group – wedding parties, family reunions, employee shuttles, anything! – that needs a safe, reliable, and comfortable way to get from A to B is a group that should look into chartering a bus. 

Is Charter Bus Rental For Me? 

Planning a weekend getaway, day trip, wedding, corporate event, shuttle service, sporting event, school field trip, or any special event? No matter what your plans are, if it involves group travel, charter bus rental is your best bet. Passenger charter is comfortable and cost-effective! If you want to save money while traveling more comfortably and with less stress, charter bus rental is for you. Your group will be taken all the way from your departure location to your destination in one vehicle without switching from cab, to shuttle, to plane, to shuttle, to cab, a bus ride is your solution for start-to-finish travel. Whether you need a minibus, a motorcoach, or a school bus, we’ve got you covered!    

Who Drives the Charter Bus?

Charter bus rental isn’t the same as renting a car. You don’t have to worry about whose turn it is to drive or who has a qualifying license. Charter buses come with professional, qualified, fully licensed, insured, and certified drivers! Our drivers are not only licensed and insured but they’re also experienced with the buses that they drive. Whether you’re just going for a short day trip or on a long-distance bus trip, our drivers have you covered. For liability reasons, customers are not allowed to rent a bus without a driver. Another common question that comes up is if it is necessary to tip the driver. While your group isn’t obligated to tip your driver, we recommend doing so. Our drivers are friendly, professional, and proficient! They’ll get you all the way from A to B without any hassle, including pick-up, drop-off, and breaks for long trips – our experienced drivers will handle everything for you so you don’t have to worry.

What is Allowed on a Charter Bus Trip? 

Food and drinks are allowed on charter buses. You can even bring coolers on the bus as long as they don’t block the aisle (for example, if they can be kept in a seat or stored). Alcohol is allowed on board for certain operators but not for others. If you know your group would like to be able to bring alcohol on board be sure to let your Account Executive know ahead of time so that they can secure that option for you. Smoking is not allowed on charter buses. Service animals are of course allowed on board, but pets are not.

When Should I Book my Bus Charter?

The simplest answer is that you should book your bus as soon as you can. The sooner you start the process, the more options you will have and, typically, the better pricing you will have access to. Shortages can happen, especially during peak bus charter seasons, so it is always best to book as soon as possible to avoid worrying about these shortages. The earlier you book, the less likely you are to run into steep cancellation fees if plans change.

How Much Does it Cost? 

Charter bus rental costs will largely depend on the vehicle you require and the length of your travels. While it is possible to estimate your bus pricing to get a sense of the hourly rate, since factors like time of year and vehicle availability can impact your charter bus prices, the best way to get an accurate figure for planning your budget is to talk over the details with one of our experts to get a free quote and discuss which bus services you require. Our reservation specialists will work with you to create a customized package that suits your needs and allows your group to enjoy all of the amenities that you would like without overpaying.

How do I Book my Bus Charter?

Once you submit your request for a quote, you will be promptly contacted by an Account Executive who will discuss your needs, provide you with a free quote, and walk you through the booking process. Your Account Executive will take you through all of the steps needed to book your group’s transportation. Once you are ready, you can sign a reservation confirmation and make your deposit.

Are Charter Buses Wheelchair Accessible?

Not all motorcoaches include wheelchair lifts, but buses that do are available for charter. If you require a wheelchair-accessible motorcoach, simply let your Account Executive know! They will be able to help ensure that your motorcoach comes equipped with a wheelchair lift.

Are seatbelts available? 

Due to a 2013 mandate by the National Highway Traffic Safety Administration, all motorcoaches built after November 2016 are required to have seatbelts. Any motorcoaches constructed before that rule went into effect are not required to have seatbelts. If you would like to ensure that seatbelts are available for your group, please ask your Account Executive and they will be happy to help secure you a bus that has that option.